Microsoft Word Shortcuts


MS-Word is document creation software by Microsoft Corporation, used by people world over. Engineering documents are created in MS-Word e.g. various types of specifications. Here is a list of shortcuts to boost your productivity on MS-Word.

Manage Word Documents

1Ctrl+NCreate new document
2Ctrl+OOpen document
3Ctrl+WClose document
4Ctrl+SSave document
5F12Save document as
6Ctrl+PPrint document/ print preview
7Ctrl+F6Switch between multiple Word documents
8Alt, then f, rOpen Recent (file, recent)

Navigate Within Documents

9Arrow Left/Arrow RightJump one character to the left / to the right
10Ctrl+Arrow Left/Ctrl+Arrow RightJump one word to the left / to the right
11End/HomeJump to the end of a line / beginning of a line
12Arrow Down/Arrow UpJump one line down / one line down
13Ctrl+Arrow Down/Ctrl+Arrow UpJump one paragraph down / one paragraph up
14Page Down/Page UpJump one screen down/ one screen up
15Alt+Ctrl+Page Down/Alt+Ctrl+Page UpJump to top / to bottom of visible window
16Ctrl+End/Ctrl+HomeJump to end / to beginning of document
17F6Cycle through Ribbon/open panes/Status Bar/document window
18Ctrl+G/F5Go to a page, bookmark, footnote, table, comment, graphic, or other location
19Alt+Ctrl+ZGo back to previously edited location in document (up to 4 places)
20Shift+F5Go to a the last change or revision. Also works after opening document.
21Ctrl+Shift+F5Set, go to and edit bookmarks
22Alt+Ctrl+HomeSet Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option
23Ctrl+Page Down/Ctrl+Page UpMove to next / move to previous browser object as set in Browse Options

Dialog Boxes

24TabCycle forward through all options and elements
25Shift+TabCycle backwards through all options and elements
26Ctrl+TabCycle forward through available pages
27Ctrl+Shift+TabCycle backwards through available pages
28Alt+underlined letterSelects the option indicated by the letter

Select Text

29Shift+Arrow Right/Shift+Arrow LeftExtend selection one character to the right / to the left
30Ctrl+Shift+Arrow Right/Ctrl+Shift+Arrow LeftExtend selection one word to the right / to the left
31Shift+End/Shift+HomeExtend selection to the end / to beginning of a line
32Shift+Arrow Down/Shift+Arrow UpExtend selection one line down / one line up
33Shift+Page Down/Shift+Page UpExtend selection one screen down / one screen up
34Ctrl+Shift+End/Ctrl+Shift+HomeExtend selection to end / to beginning of document
35Alt+Ctrl+Shift+Page Down/Alt+Ctrl+Shift+Page UpExtend selection to end / to beginning of visible window
36Ctrl+AExtend selection to entire document
37Arrow KeysCancel selection and return to beginning / to end of selection
38F8Turn Extend Mode on: Extend selection without pressing shift
39Arrow keys , Page up/Page DownExtend selection in Extended Mode:
40F8Extend selection further by word, paragraph, document in Extended Mode
41Shift+F8Reduce the size of a selection in Extended Mode
42Ctrl+Shift+f8, and arrow keysSelect a vertical block of text in Extended Mode
43EscTurn extend mode off
44F8Extend a selection to a specific location in a document

Undo, Copy and Paste

45Ctrl+ZUndo the last action
46Ctrl+YRedo the last action
47Ctrl+CCopy selected text or object
48Ctrl+XCut selected text or object
49Ctrl+VPaste selected text or object
50Ctrl+Shift+CCopy text format
51Ctrl+Shift+VPaste text format
52Ctrl+Alt+VPaste special
53Ctrl+v, then Ctrl, then kPaste and keep Source Formatting
54Ctrl+v, then Ctrl, then tPaste and keep Text only
55Ctrl+F3Cut to the Spike (separate clipboard)
56Ctrl+Shift+F3Paste from the Spike
57F3Paste AutoText ( after start typing)
58Alt+Shift+RCopy the header or footer from previous section of the document

Insert Special Characters

59Alt+Ctrl+CInsert copyright symbol
60Alt+Ctrl+RInsert registered trademark symbol
61Alt+Ctrl+TInsert trademark symbol
62Alt+Ctrl+. (Period)Insert horizontal ellipsis (�)
63Alt+Ctrl+-Insert em dash
64Alt+Ctrl+[+]Insert en dash
65Alt, then n,uInsert Symbol (insert menu)
66'/Ctrl+2x`Insert single opening quotation mark
67Ctrl+2x 'Insert single closing quotation mark
68Type character code and press Alt+XInsert Unicode character, e.g. 20ac
69Select character and press alt+XTransform character to Unicode
70Alt+character code on numeric keyboardInsert ANSI character

Insert Breaks

71EnterInsert paragraph break
72Shift+EnterInsert line break without breaking paragraph
73Ctrl+EnterInsert page break
74Ctrl+Shift+EnterInsert column break (break table)
75Ctrl+Shift+SpaceInsert nonbreaking space
76Ctrl+Shift+- (Hyphen)Insert nonbreaking hyphen
77Ctrl+-Insert optional hyphen

Insert Text Elements

78Alt+Ctrl+FInsert a footnote
79Alt+Ctrl+DInsert an endnote
80Ctrl+KInsert a hyperlink
81Alt+Shift+IInsert Citation Mark
82Alt+Shift+XInsert Index Mark

Move and Delete Text

83F2, then move to position and press EnterMove selected text to different position
84Shift+F2, then move to position and press EnterCopy selected text to different position
85Delete/BackspaceDelete one character to the right / to the left (or delete selection)
86Ctrl+Delete/Ctrl+BackspaceDelete one word to the right / to the left
87DeleteDelete one character to the right or delete selection
88Ctrl+Shift+Decrease / Increase font size one value

Format Text

89Ctrl+D/Ctrl+Shift+KOpen the Font dialog box
90Ctrl+Shift+Decrease / Increase font size one value
91Ctrl+[/Ctrl+]Decrease / Increase font size one point
92Ctrl+BApply/remove bold
93Ctrl+IApply/remove italic
94Ctrl+UApply/remove underline
95Ctrl+=Apply/remove subscript
96Ctrl+Shift+=Apply/remove superscript
97Ctrl+Shift+CCopy formatting
98Ctrl+Shift+VPaste formatting
99Ctrl+Shift+DApply/remove double-underline
100Ctrl+Shift+WApply/remove words underline (only words, no spaces)
101Ctrl+Shift+HApply/remove hidden formatting
102Ctrl+Shift+AApply/remove all capitals
103Ctrl+Shift+KApply/remove small capitals
104Shift+F3Change between all upper-, first letter upper- and all lower-case
105Ctrl+d, then Alt+k and enterApply strike-through formatting (font dialog)
106Ctrl+Shift+QChange the selection to the Symbol font
107Shift+F1Reveal Formatting (show all formats of selection)
108Ctrl+Alt+HApply/remove Highlight Text Feature

Format Paragraphs

109Ctrl+RRight-align paragraph
110Ctrl+LLeft-align paragraph
111Ctrl+ECenter-align paragraph
112Ctrl+JJustify-align paragraph
113Ctrl+M/Ctrl+Shift+MIndent paragraph from the left and increase / decrease indent
114Ctrl+TIncrease hanging indent
115Ctrl+Shift+TDecrease hanging indent
116Ctrl+1Set line-spacing to single-space
117Ctrl+2Set line-spacing to double-space
118Ctrl+5Set line-spacing to 1.5
119Ctrl+0 (zero)Add or remove one line space preceding a paragraph


120Alt+Ctrl+Shift+SOpen or close Styles task pane
121Alt+Ctrl+1Apply Heading 1 style
122Alt+Ctrl+2Apply Heading 2 style
123Alt+Ctrl+3Apply Heading 3 style
124Alt+Shift+Arrow Right/Alt+Shift+Arrow LeftPromote / demote Headings
125Ctrl+SpaceRemove all manual styles
126Ctrl+Shift+NApply Normal style
127Ctrl+Shift+SOpen Apply Styles task pane (will not close with pressing it a second time)
128Alt+Ctrl+KStart Auto Format

Search and Replace

129Ctrl+HOpen traditional find and replace window
130Ctrl+h, then Alt+DOpen traditional find window
131Alt+Ctrl+y, /Shift+F4Repeat last find after closing find window
132Ctrl+TabJump between find menu and document
133Alt+Space, Arrow keys and EnterMove find menu window
134EscClose traditional search window if active
135Ctrl+FOpen (new) search menu in navigation task pane
136alt, then w,kOpen and close Navigation pane (View, Navigation)

Switch Views

137Alt+Ctrl+PSwitch to Print Layout view
138Alt+Ctrl+OSwitch to Outline view
139Alt+Ctrl+NSwitch to Draft view (used to be normal view)
140Ctrl+scroll mouseZoom in and zoom out
141alt then w, qOpen Zoom Menu (no native shortcut exists for zoom in/ zoom out)
142Alt+Ctrl+SSplit the document window


143Ctrl+F1Show or hide the ribbon
144F10/AltSelect item in Ribbon
145EscLeave Ribbon or Submenu
146Arrow Left/Arrow RightMove left or right between main Ribbon Menus if active
147Arrow KeysMove left/right/up/down between Ribbon Menus and Sub-Menus
148Space/EnterWhen in ribbon Open or activate selected item

Navigation Pane

149Alt, then w,kOpen and close Navigation pane (View, Navigation)
150F6/Shift+F6With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
151Tab/Shift+TabIn Navigation Pane: Move through Navigation Pane options

Navigate in Tables

152Arrow Down/Arrow UpJump one row down / one row up
153Tab/Shift+TabJump to (and select) next / previous table cell
154Alt+Home/Alt+EndJump to first column/ jump to last column
155Alt+Page Up/Alt+Page DownJump to first row / jump to last row
156Ctrl+Arrow Left/Ctrl+Arrow RightOne cell to the left / to the right

Select Table Contents

157Shift+EndSelect current table cell
158end, then shift+HomeSelect content of current table cell
159Press and hold shift and press arrow keys repeatedlyExtend selection to adjacent cells
160Ctrl+Shift+f8, then pressExtend selection or block
161Alt+5 on numeric keypad (with numLock off)Select an entire table

Edit Tables

162Alt+Shift+Arrow Up/Alt+Shift+Arrow DownMove current row up or down
163In first column, press shift+EndSelect row*
164In first row press alt+Shift+Page DownSelect column
165Shift+DeleteDelete rows* with rows selected
166Shift+DeleteDelete columns with columns selected
167Alt, j, l, d, rDelete row at cursor
168Alt, j, l, d, cDelete column at cursor
169Alt, j, l, aInsert row above cursor
170Alt, j, l, eInsert row below cursor
171Alt, j, l, lInsert column to the left of cursor
172Alt, j, l, rInsert column to the right of cursor
173Ctrl+TabInsert tab character
174tab in last table cellAdd row at the end

Outline View

175Ctrl+Shift+OSwitch to Outline View
176Tab/Shift+TabPromote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)
177Alt+Shift+Arrow Up/Alt+Shift+Arrow DownMove selected paragraphs up / down
178Ctrl+Shift+NDemote to body text (set style to normal)
179Alt+Shift+[+]/Alt+Shift+-Expand / Collapse text under a heading
180Alt+Shift+AExpand or collapse all text or headings
181[/ key on the numeric keypadHide or display character formatting
182Alt+Shift+LShow the first line of body text or all body text
183Alt+Shift+1Show all headings with the Heading 1 style
184Alt+Shift+NShow all headings up to Heading n
185Ctrl+TabInsert a tab character

Review Documents

186F7Choose the Spelling command (Review tab).
187Alt+Ctrl+MInsert a comment
188Ctrl+Shift+ETurn change tracking on or off
189Alt+Shift+CClose the Reviewing Pane if it is open.
190Ctrl+Shift+*Display nonprinting characters.
191Alt+F10Display the Selection and Visibility task pane.
192Ctrl+Shift+GOpen the Word Count dialog box.

Print Documents

193Ctrl+PPrint a document (print preview)
194EscClose print preview
195Arrow keys, Page up /Page DownMove around the preview pages (with focus on preview page*)
196Ctrl+Home/Ctrl+EndMove to first page / last page (with focus on preview page)


197Alt+Shift+DInsert current date (insert DATE field)
198Alt+Shift+PInsert page number (insert PAGE field)
199Alt+Shift+TInsert time (insert TIME field)
200Alt+Ctrl+LInsert LISTNUM field
201Ctrl+F9Insert an empty field
202Ctrl+Shift+LInsert a LISTNUM field
203Shift+F9Show or hide field code/result of selected field
204Alt+F9Show or hide field codes/results of all fields in document
205F9Update selected fields*
206Alt+Shift+F9Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
207F11/Shift+F11Go to the next field/ previous field
208Ctrl+Shift+F7Update linked information in a Microsoft Word source document
209Ctrl+Shift+F9Unlink a field
210Ctrl+F11/Ctrl+Shift+F11Lock a field / Unlock a field

Mail Merge

211Alt+Shift+KPreview a mail merge
212Alt+Shift+NMerge a document
213Alt+Shift+MPrint the merged document
214Alt+Shift+EEdit a mail-merge data document
215Alt+Shift+FInsert a merge field
216Alt+Shift+KPreview a mail merge
217Alt+Shift+NMerge a document
218Alt+Shift+MPrint the merged document
219Alt+Shift+EEdit a mail-merge data document
220Alt+Shift+FInsert a merge field


221F1Get Help or visit Microsoft
222Alt+SpaceOpen the window menu
223Alt+F4Exit Word
224Shift+F10Display a shortcut menu (Simulate right mouse button)
225Alt+F3Create new Building block with selected texts